Executive Assistant

DRI Energy is an energy services company headquartered in Irvine, California, with offices throughout the state.  Its sister company, Lumeta™ (www.lumetasolar.com), is a developer of award-winning building-integrated photovoltaic (BIPV) products.  DRI Energy and Lumeta are wholly-owned subsidiaries of DRI Companies (www.dricompanies.com), one of the largest and most respected specialty contractors in the United States.  DRI is led by a management team with extensive experience and a longstanding reputation for excellence in the construction industry.  Relying on this experience, DRI Energy offers lighting retrofit, daylighting, solar installation and other services that dramatically reduce its customers’ energy usage and costs.  Lumeta’s groundbreaking products further enhance a building’s energy efficiency by easily becoming a part of virtually any roof, creating renewable energy without compromising the aesthetics or functionality of the underlying roof system.

DRI Energy and Lumeta occupy an exciting and rapidly expanding presence in the energy services industry.  Increasing markets and company growth have led to the creation of the Executive Assistant position.  The position supports and partners with DRI Energy’s Executive Vice President and Lumeta’s Executive Vice President and works out of the Company’s San Leandro, California office. 

Role:

The Executive Assistant is an experienced, professional executive administrator. The Executive Assistant will exercise sound judgment and discretion, maintain a high level of integrity and have the ability to execute effectively under pressure. This employee will exhibit exceptional organization skills, juggle multiple priorities and keep two busy executives on track and on schedule.

Primary Responsibilities:

• Act as liaison between executives and their direct reporting staff, including those in the project development, engineering and marketing departments
• Oversee a detailed calendar, schedule/organize meetings, and confirm/manage business appointments
• Track action items and commitments of executives and follow up to ensure completion
• Manage global travel arrangements for both domestic and international air, hotels, cars, restaurants and meeting itineraries
• Create and organize presentation materials for business development meetings and other engagements
• Manage expense reports
• Organize small/large meetings and events – business and social
• Prepare routine and advanced correspondence including letters, memoranda and reports
• Cultivate and maintain internal and external professional networks
• Handle clerical/administrative duties and maintain and organize files and records as needed
• Complete special projects as needed

Required Qualifications:

• Some college coursework in business or similar concentration
• 5+ years supporting executives in an executive administrative role
• Expertise with MS Office products – Outlook, Word, Excel, PowerPoint as well as Access
• Superior written and verbal communication skills
• Superior multitasking, organizational and initiative taking skills
• Ability to work effectively in a very fast-paced environment
• Ability to maintain a high standard of professionalism and maintain confidentiality of sensitive information
• Ability to work collaboratively with employees
• Web-savvy with excellent online research skills
• Detail-orientation for proof-reading, data management, and expense reports

Preferred Qualifications:

• Work-related experience in the construction and/or renewable energy industries
• Undergraduate degree in business or similar concentration

Salary/Benefits:

• Competitive compensation
• Career advancement/growth opportunities
• Comprehensive healthcare benefits
• Company Paid (and Supplemental Voluntary) Life Insurance
• 401(k) Plan

 

• E-Verify Notice:  English / Spanish
• Right to Work Notice: English / Spanish